Brand New Photocopier vs Refurbished Photocopier vs Used Photocopier: What’s the difference?

When planning to buy a photocopier machine, this is a question that many customers struggle with having in mind that a good photocopier machine is a huge capital investment. Before deciding on which photocopier to go for, it is important to understand what the three terms; Brand New vs Used vs Refurbished photocopiers mean.


A used copier is the scenario similar to the used Ex-Japan cars so popular in Kenya. It is basically a functional photocopier that may have been resold or returned to the supplier for various reasons for instance the owner wanted an upgrade, the expiry of a lease on the photocopier machine(most common scenario) among many other reasons. It does not mean a photocopier machine that has been sucked off it’s lifespan. Just like a used car comes with mileage so does most photocopiers come with counters, detailing the number of pages the photocopier machine has run since manufacture. Most machines come with very low counters relative to manufacturer recommended useful life.


A refurbished photocopier machine is a machine that has been rebuilt or restored to its former glory. Let’s use a restored car analogy. Typically, when someone chooses to restore a car, it’s because they have a sentimental attachment to that particular make and model. They may be taking a classic they found in a junk yard, hoping to return it to its 1970’s glory. Copiers are no different. A ten year old copier may be obsolete, and even though you may be able to get the parts to the machine, however this may be acquired at a price higher than it should be.Alternatively,a refurbished photocopier machine could be a used machine that has been stripped down and had most of the parts replaced with new ones. Most common replacements with photocopier machines include OPCs,Transfer belts,Gears,Covers,Rollers,Sleeves etc. In the cases where a used photocopier machine is refurbished with brand new components this may be at a premium to the customer relative to just a used machine with basic technical service.


Brand New photocopiers are simply where the buyer is the first owner of the machine since manufacture.

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